Volunteers
The Harvest Celebration is not only a festival representing over 60 producers from across the region, but is also the collaboration and hard work of over 40 hard working volunteers.
Bringing the event together takes a team of five, months and months of work BUT without the generosity from their volunteer team who come out of the woodwork during the days of the event, it can't happen.
There are many ways you can be involved - here are just a few of the tasks undertaken by our magnificent team of volunteers:
Gate Entry
Rostered in two hour blocks at either end of the event perimetre, those at the gate entry are the first impression visitors have of the event so need to be warm, inviting and jovial. Situated under a small 3 x 3 tent they are responsible for taking the $5 entry fee from all visitors who are over 12 years old. They will also distribute the "program" to each visitor and stamp the hands of those wanting a leave pass.
We need 14 'two hours blocks' filled. Operational from 9am until 5pm Saturday.
Glass Sellers
Standing alongside the gate entry volunteers, the glass sellers are required to do two hour shifts at the entry gates, encouraging visitors to take up the offer of a harvest glass for $5.00. Explaning to them that they get a $2 refund if they bring it back and that they are unable to sample any of the wines without a purchased glass.
Raffle Ticket Sellers
Based under a small marquee next to the gate entry, the raffle sellers have been rostered in 1 hour blocks. Tickets are $2 each and the profits are returned to the operation of the event. The prize is a wheelbarrow filled with one piece of produce from each of the operators.
Questionaire
A simple 15 question survey has been created and needs to be distributed to at least 100 participants throughout the weekend. Colourful and confident characters will be more successful in the role as it require you to spend a few minutes speaking with visitors in order to gain their insight into the event.
It could be more effective if volunteers are rostered in pairs allowing them to work together. Each survey will only take a couple of minutes and might be easiest if taken informally by simply chatting with the visitor and filling in their answers post conversation.
SET UP TEAM
On Friday Afternoon 5-7pm and Saturday morning. Various tasks needs multiple hands on deck and without extra bodies, we will not be ready to go when visitors arrive at 9am. The "SET UP" team are required at the event site from 5pm.
Friday Night Set Up~ Bin distribution - 1 person 30 minutes
~ Bunting - 2 people 1 hour
~ Signage - 2 people 1 hour
~ Set up of entry marquees - 2 people 20 minutes
~ Set up of Kids activites tent - 2 people 10 minutes
~ Set up of Band tent - 2 people 10 mintes
~ Set up of raffle tent - 2 people ten minutes
Saturday Morning Set Up
~ Distribution of tables to exhibitor sites - 2 people 30 minutes
~ Placement of exhibitor titles in marquee - 1 person 20 minutes
~ Gate entry Decoration - 1 per 30 minutes
~ Marquee Decoration - 4 people 1.5 hours
Saturday Afternoon Pack Up
~ Rubbish bin pack up - 2 people 20 minutes
~ Bunting dismantle - 2 people 30 minutes
~ Rubbish removal - 2 people 20 minutes
~ Sign pack up - 1 person 20 minutes